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1. Foreign Trade Export Procedure SAP Best Practices Baseline Package SAP Best Practices 2. Scenario Overview – 1 Purpose  SAP’s Foreign Trade/Customs application…
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  • 1. Foreign Trade Export Procedure SAP Best Practices Baseline Package SAP Best Practices
  • 2. Scenario Overview – 1 Purpose  SAP’s Foreign Trade/Customs application (FT) provides the tools that you need to compete effectively in today’s fast-paced market. It is designed to help you meet the rapidly changing foreign trade requirements of your business. Benefits  Lower import duties  Comply with authorities demands  Fulfill complex documentation requirements  Drive Process efficiently Key process flows covered  Sales Order Entry  Delivery Creation  Create Pro Forma Invoice  Print Customs Document  Post Goods Issue  Billing  Create Intrastat/Extrastat Purpose and Benefits:
  • 3. Scenario Overview – 2 Required  SAP enhancement package 4 for SAP ERP 6.0 Company roles involved in process flows  Sales Administrator  Warehouse Clerk  Billing Administrator  Accounts Receivable Accountant  Customs Agent SAP Applications Required:
  • 4. Scenario Overview – 3 Foreign Trade Export Procedure  As markets become increasingly more global and business structures more complex, the need for accuracy in handling the foreign trade needs of a business is gaining rapidly in importance. SAP’s Foreign Trade/Customs application (FT) provides the tools that you need to compete effectively in today’s fast-paced market. It is designed to help you meet the rapidly changing foreign trade requirements of your business.  This scenario describes the steps involved in receiving customs forms and how the system makes incompleteness checks to make sure that all essential information is in the system.  The document explains how easy reporting is with Intrastat and Extrastat, once you have maintained the necessary settings and master data. Detailed Process Description:
  • 5. Process Flow Diagram Foreign Trade Export Procedure Sales Adminis- tration Accounts Receivable Accountant EventCustomer Create Sales Order Customer Needto Buy Product Customer Invoice Inventory COGS AR= Accounts Receivable, COGS = Cost of Goods Sold Delivery Note Order Confirmation Pick List Delivery Creation Post Goods Issue Billing Pro Forma Invoice Print Customs Documents AR–Incoming Payment (157) Create Pro Forma Billing (Optional) Picking (Optional) Assign Serial Number Check Foreign Trade Information (Optional) Check Batch Determination Create Intrastat/Extrastat Customs Documents Customs AgentWarehouseClerk Billing Administrat or
  • 6. Legend Symbol Description Usage Comments Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role. The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario. Role band contains tasks common to that role. External Events: Contains events that start or end the scenario, or influence the course of events in the scenario. Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. Flow line (dashed): Line indicates flow to infrequently- used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow. Connects two tasks in a scenario process or a non-step event Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario Does not correspond to a task step in the document Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Process Reference: If the scenario references another scenario in total, put the scenario number and name here. Corresponds to a task step in the document Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here Corresponds to a task step in the document Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond. Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution Symbol Description Usage Comments To next / From last Diagram: Leads to the next / previous page of the Diagram Flow chart continues on the next / previous page Hardcopy / Document: Identifies a printed document, report, or form Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Financial Actuals: Indicates a financial posting document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Budget Planning: Indicates a budget planning document Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow. Existing Version / Data: This block covers data that feeds in from an external process Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines System Pass / Fail Decision: This block covers an automatic decision made by the software Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed. <Function>External toSAP Business Activity / Event Unit Process Process Reference Sub- Process Reference Proces s Decisio n Diagram Connection Hardcopy / Document Financial Actuals Budget Planning Manual Proces s Existing Version / Data System Pass/F ail Decisio n
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